Import Control System 2 (ICS2)

Intention of the Import Control System 2 (ICS2)

The ICS2 is a comprehensive customs system that aims to ensure the security of goods travelling into the EU. It is a further development of the original Import Control System (ICS) and aims to enable the customs authorities in the EU to carry out a thorough risk analysis before the goods arrive. To this end, importers are required to submit data on the goods to be imported at an early stage.

Implementation Phases

• Release 1: In March 2021, ICS2 was introduced for postal and express pre-loading.

• Release 2: In March 2023, the system was extended to general air cargo, including all postal and express freight traffic.

• Release 3: From 3 June 2024, all remaining goods transported to the EU will be covered by ICS2. The changeover for the individual modes of transport will take place gradually.

Early Transmission of Data

It is necessary to submit import data for all consignments of goods imported into the EU to the customs authorities before the goods arrive. Suppliers, logistics service providers and importers must coordinate closely to submit details such as buyer and seller details, HS codes, consignee EORI number and a precise description of the cargo at an early stage.

Data Accuracy and Completeness

Particular emphasis is placed on the accuracy and completeness of the data provided. Incomplete or incorrect information can lead to delays in customs clearance or a ban on importing goods into the EU. A thorough check of the data quality in advance minimises such problems.

Increased Security Checks

The customs authorities will be able to assess risks at an early stage with the help of the ICS2, which may lead to increased controls if security risks are suspected. This in turn can lead to delays, especially if data has not been transmitted correctly.

Review of Own Logistics Processes

Ensure that your internal processes are adapted to the new requirements. This means that all relevant data must be available on time and correctly. The required shipment data must be received and transmitted to customs at least 24 hours before loading.

Training of Personnel

Employees who are responsible for customs clearance should be comprehensively informed and trained about the new requirements in order to avoid errors when entering data. They must be particularly attentive, as the accuracy of the HS code and the description are particularly important, as these must match the final customs clearance in the EU country.

Cooperation With Logistics Service Providers

If you use external partners for customs clearance, make sure that they are also informed of the changes and can transmit the data to the EU customs authorities in good time.

Technical Customisations and IT Systems

Check whether your IT systems are capable of transmitting the required data to the EU customs authorities in the required quality and time frame. Digital solutions such as specialised customs software or ERP systems can help with efficient data management.